The AMC nobody renewed —
until the chiller failed mid-summer.
Vigilo gives you one contract registry for every AMC and service contract — vendor, scope, dates and value across all your sites. Smart alerts and auto-escalation mean nothing lapses on your watch.
One platform. Ten modules.
Everything from contract intake to audit export — built to run multi-location operations without the chaos.
Contract registry
Create, edit, renew and close every AMC with vendor, scope, value and dates in one place. Bulk CSV import with category tagging — fire safety, HVAC, pest control, IT and more.
Renewal alerts
Smart alerts at 90/60/30 days via in-app, email and SMS/WhatsApp — custom milestones supported. Unactioned renewals auto-escalate to department heads and senior management.
Vendor scorecards
Response time, first-fix rate and quarterly performance tracked per vendor — so you know who delivers before a contract renews.
Multi-location hub
Country → city → site → branch. Each manager sees only their sites. You see everything — contracts, spend and compliance across the whole estate.
Compliance vault
Versioned, previewable documents with per-contract checklists. Expired licences and missing paperwork flagged before they become a problem.
Reports & audit
Renewal pipeline, spend by location/category and compliance reports — exportable to PDF, CSV and Excel, over a tamper-evident audit trail.
Spend intelligence
Total AMC liability by location and category, visible at any time. Know what you owe, what renews and what lapses — before the finance team asks.
GREPX AI inside
Ask "which contracts expire next month?" in plain language. GREPX reads your full contract registry and answers instantly — no reports to build.
One page your champion can forward.
Vigilo answers the questions operations, IT and finance each ask — so the case for it survives the meeting you're not in.
Nothing lapses on your watch
Renewals chase themselves, so the work that keeps sites running never falls through.
- Active, expiring and expired at a glance
- Auto-escalation to the right owner
- Vendor performance you can act on
Role-based and auditable
Production security principles, scoped access and a tamper-evident log of every change.
- Role tiers from admin to read-only
- Full audit trail, exportable
- Data export rights — no lock-in
Spend and risk in one view
A lapsed AMC is a budget and compliance risk. Vigilo turns it into a managed pipeline.
- Spend by location and category
- Renewal pipeline forecasting
- PDF / CSV / Excel board reports
Not SAP Ariba. Not a contract archive.
Enterprise CLM platforms cost $2,500+/month before a single user logs in, take 6–18 months to deploy and are built for legal procurement — not the operations manager tracking a fire safety renewal across a portfolio of sites.
- Live in days — bulk CSV import from your existing contract list
- AMC-specific workflows, not procurement templates to repurpose
- Vendor scorecards and compliance vault — first-class, not bolt-ons
- Multi-location hierarchy built for how multi-site FM operations actually run
| Tower A | 13 active | ok |
| North Campus | 11 active | ok |
| Retail Park | 10 active | ok |
One login, one access model and one audit trail across every tool — with GREPX on top.
Put Vigilo to work this month.
Book a tailored 20-minute walkthrough and we'll map Vigilo to your sites, roles and brand — with the real data behind it. No slides.